Event Booking Form

I’m so pleased you want to book! Your booking will be secured once you have completed this form and I have received the agreed deposit from you. This will be taken off your final payment.
I look forward to hearing from you!

Name *
Name
Date of event *
Date of event
I aim to get a wide variety of photos, but let me know if there's any specific shots you want.
If you think of something in the future, don't hesitate to drop me a message.
E.g business cards, social media, word of mouth.
Are you happy for me to use your photos? *
I would love to be able to post some of the photos from your event on my social media and website. I find this valuable when taking future bookings. However, I respect your privacy, and I won't if you aren't happy with this.
Agree to Terms & Conditions (See below) *
Please check to say you have read and agree to the terms and conditions.

I will not share your information with anyone. Please see my GDPR policy to see how I use data.

Terms and Conditions

In the following terms and conditions “Photographer” shall mean Ellie Rhodes trading as EKRPICTURES. “The clients” shall be those who have made the booking and have stated their name on the form above.  

Agreement overview - This agreement contains the entire understanding between the photographer and the CLIENT (s). It includes all prior agreements between the parties. The only way to add or change this agreement is to do so in writing, signed by all the parties.

Payment Arrangement

i.  A non-refundable booking fee of £50 will confirm your booking, as well as full acceptance of the terms and conditions. The booking fee will be deducted from the cost of the final balance

ii.  The remaining balance is due 4 weeks before the event.

Force Majeure

i.  In the unlikely event that the photographer is injured or becomes too ill to attend the event, the photographer will find an alternative professional to photograph the event. All post-production will still be carried out by the photographer.

ii. Photographer will take the utmost care with respect to the exposure and retouching of digital captures. However, in the unlikely event that all the originals are lost, stolen, damaged or destroyed within or beyond the photographer’s control, the photographer’s liability is limited to the refund of all payments received.

Cancellation/Postponement - In the event of a cancellation by Client, the deposits paid are non-refundable. Should cancellation be received by the photographer/s less than 3 months prior to the date of the event, the client shall pay a sum which is equal to 25% of the contract value minus any monies paid. Should cancellation be received by the photographer/s less than 4 weeks prior to the date of the event, the client shall pay a sum which is equal to 50% of the contract value minus any monies paid. Should cancellation be received by the photographer 7 days or less prior to the date of the event, the client shall pay a sum which is equal to 100% of the contract value, minus any monies paid. The said sum shall be payable as compensation as an estimate of the loss the photographer/s would suffer.

Session Images – the final images will be ready within 4 weeks of the session date. The photographer retains the right to edit the photographs as she sees fit based on experience and expertise and omit any image(s) that do not meet her standards.

Cooperation/No Shows - Photographer is not responsible for missed images due to details not revealed to photographer. The photographer’s camera is the only camera allowed at the event because of the distraction it causes, especially to small children, which hinders the photographer’s ability to obtain quality shots.

Photographer will use her own judgment regarding style and input in the production of the photographs. This includes but is not limited to locations around venue, poses and number of images taken.

Image usage - All finally edited images from the session with the photographer will be provided to client in agreed packaging. The images can be used by the photographer for their own promotional purposes (Website, social media, etc.) unless requested otherwise by client. You are entitled to your own privacy, the photographer just needs to be made aware and this will then have to be rewritten into the contract.

SERVICE AGREEMENT - This confirms my contracting agreement: I agree that EKRPICTURES shall provide services to photograph you to the best of our abilities in accordance with the package selected. Every effort will be made to ensure your satisfaction according to industry standards. Any artistic interpretation by the photographer will be deemed acceptable and correct. Due to the nature of the business, all sales are final. Although every care possible will be taken to produce photographs of all important and special moments during the session, the photographer cannot place an un-conditional guarantee on the above. If you are not satisfied with your images through fault of EKRPICTURES your images will be retaken. If you are not satisfied with your products through fault of EKRPICTURES they will be replaced. Notification of dissatisfaction must be received in writing within one week of receipt of images or upon receipt of products in order to receive refund or replacement. I do all I can to ensure that you are satisfied with your images and products. I cannot be responsible for dissatisfaction due to circumstances beyond my control.